Field Office Coordinator

 Company:
Solar Turbines EAME
 Workplace address:
Praha, CZ
 Type of employment:
Full-time work
 Type of contractual employment relationship:
employment contract
 Duration of employment:
Limited (temporary)
 Required education:
Bachelor's
 Required languages:
en (Advanced)

Join Solar Turbines!

We are looking for a new colleague to join our team. The Field Office Coordinator position is responsible for the management and coordination of a broad range of field office activities of significant complexity, in support of the district business goals and objectives.

This position is open for one year contract as maternity leave cover.

What will be your task at this position?

  • Provides logistical and administrative support in all office administration like correspondence, presentation and travel arrangements. Coordinating loan in/loan out of Field employees. Assist DSM on capital budget needs and submit budget requests, leads track spending of capital/consumption.
  • Administer office management duties for stand-alone offices . Maintain records and documentation related to HSSE, such as monthly safety briefings, accident investigation reports, safety meeting minutes and the office first aid kit
  • Maintaining Work Order Processing System up to date for field employee’s valid medical certificates, offshore certificates, Fitness for Duty, passports, visas, training etc.
  • Organize offshore survival training, refresher courses and medical visits for field employees.
  • Manage the Invoicing Process and follow-up on customer invoicing and purchase order, prepare invoicing instructions, issuing credit notes. Generate and check for completeness of Field Service Invoice and submit to Finance for final review. Assist Accounting with past due invoices. Preparation of Interco invoicing to Finance. Manage, follow-up of the non-billable and billable Work Orders (credit hours) Process. Dispatch new yearly Sales Service rates to the customers.
  • Creates jobs and Work Order's in Work Order Processing System and dispatch to the Field employees, processing and review after job completion (check of job report, signed timesheet, clock report hours, launch Purchase Order).
  • Check expense reports for Field employees according to Field Service Representative Guideline and Travel and Entertainment Policy, before approval or is rejecting the expense reports if non-compliance or missing documents.
  • Train new team members and administer with other departments the onboarding process of new employees.

What do we expect from a suitable candidate?

  • Strong communication skills, good organization skills
  • Experience in administrative task
  • High school degree or above
  • Works autonomously
  • Advanced in Microsoft Office and computer literate to learn other job specific systems such as Work Order System ERP-system HSSE, Expense Report System and Intranet Website.
  • English is must any another language is a plus

What is Solar Turbines offering to you?

  • Excellent professional growth and career opportunities in an international environment of a worldwide leader in a very exciting and growing sector of industry
  • Fair and friendly atmosphere
  • Interesting remuneration package - at Solar we share our achievements with all employees

o Corporate bonus paid once a year

o Performance bonus paid twice a year

  • 5 weeks holiday
  • Meal allowance
  • Cafeteria system 15000 points per year
  • Multisport card
  • Excellent coffee for free
  • Pension or life insurance up to 24 000 CZ/per year
  • Language trainings provided by company
  • Extra pay for weekend and night work beyond the legislation
  • Company events
  • Home office if position allows

About the company Solar Turbines EAME

Solar Turbines EAME

Zabýváme se výrobou mechanických soustrojí se spalovací turbínou, plynových kompresorů k tranzitní dopravě plynu či kompletních jednotek k výrobě elektrické energie poháněné turbínami.

Naše produkty využívají zákazníci v oblasti výroby, zpracování a přepravy zemního plynu a ropy, k výrobě elektřiny a tepelné energie, chemických látek, léčiv nebo potravinářských výrobků.

Máme bohatou historii v budování špičkových výrobků a poskytování prvotřídní podpory našim zákazníkům. Za naší více než osmdesátiletou tradicí a dobrou pověstí stojí celé generace zaměstnanců. Především díky jejich znalostem, dovednostem a odhodlání podnikáme úspěšně i dnes. V Solar Turbines si ceníme tohoto přístupu a záleží nám na úspěchu každého zaměstnance.

Těší nás, že poptávka po našich produktech dlouhodobě roste, a tak pronikáme na nové trhy a hledáme další příležitosti pro rozvoj podnikání. Nabízíme vám díky tomu stabilní a velmi motivující zaměstnání, díky kterému získáte cenné pracovní zkušenosti, řadu zážitků a příležitostí vypracovat se v kariéře.
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I am interested in the position

For the purpose of the selection procedure for this position, Solar Turbines EAME s.r.o., Business ID: 24671576, Za Ženskými domovy 3379/1, Smíchov, 150 00 Praha 5 and Solar Turbines Slovakia s.r.o., IČO: 53 692 659, Digital Park II, Einsteinova 25, 851 01 Bratislava - mestská časť Petržalka, as the controllers, shall process the data you provided (or publicly obtained) in accordance with the General Data Protection Regulation (EU) 2016/679. The controller will assign the data processing to Alma Career Czechia s.r.o., ID No. 264 41 381, which will do so using its electronic systems.
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By replying to this advertisement, you provide the controller with your personal data for the purposes and the duration of the selection procedure. In connection with processing your data, you have the respective right: (i) to access the data, (ii) to correct or complete inaccurate or false data, (iii) to delete the data if it is no longer needed for the purposes for which it has been collected or processed, or if it has been collected illegally, (iv) to limit the data processing in special cases, (v) to transfer the data, (vi) to object to the data processing which will therefore be terminated, unless there are serious legitimate grounds for processing which outweigh your interests, rights, and freedoms, especially if the reason is an enforcement of legal claims, and (vii) to contact The Office for Personal Data Protection. For more information on data processing by Solar Turbines EAME s.r.o. visit https://www.caterpillar.com/en/legal-notices/dataprivacy.html For more information on data processing by Alma Career Czechia s.r.o., Reg.No.: 26441381, with its registered office at Menclova 2538/2, 180 00 Praha 8, contact the Data Protection Officer, e-mail: DPO-CZ@almacareer.com or visit https://almacareer.com/gdpr.
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